Supervisory Administrative Specialist

Summary NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Supervisory Administrative Specialist to join our team! The Dept. of Commerce ranked top 5 in the 2023 Best Places to Work in the Federal Government amongst large agencies for the 12th year in a row! The ranking showcases the Dept's continued commitment to increasing our employee engagement, satisfaction, & positive perceptions towards diversity, equity, accessibility, & inclusion. Responsibilities NIST's Physical Measurement Laboratory (PML) sets the definitive U.S. standards for nearly every kind of measurement employed in commerce and research, sometimes across more than 20 orders of magnitude. This position is in PML's Quantum Sensors Division, whose mission is to provide the metrological foundation for emerging electronic, magnetic, and photonic technologies by developing high-precision measurement devices, systems, standards, and methodologies and applying them to address national needs. If hired as the Supervisory Administrative Specialist for the Quantum Sensors Division, you will: Plan and execute a wide range of administrative duties for the Division, including: serving as HR liaison and assisting in developing and implementing HR strategies to meet program goals preparing and overseeing packages for acquisitions, human resources, & travel, in accordance with policies & procedures assisting with the preparation and review of documentation to request personnel actions such as position descriptions, job analyses, and incentive justifications Develop briefings and presentations on a variety of program matters Stay informed of administrative changes to determine the potential impact on division operations and the need for new or modified processes Collaborate with the Administrative Officer & management on the development and execution of funding & solvency strategies Serve as the approving official for purchase cards. Act as a liaison between NIST senior leadership, other agencies, and representatives outside of NIST Requirements Conditions of Employment Qualifications To qualify for the ZA-II, applicants must have one of the following: One year (52 weeks) of specialized experience equivalent to the GS-7 level (ZA-I at NIST). Specialized experience is defined as: Experience ensuring administrative activities comply with established policies and procedures Experience preparing documentation of or training others on program policies or processes Experience maintaining program materials, files, and/or relevant documents to ensure compliance OR Master's or equivalent degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR A combination of education and experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. For application tips, please refer to this site: Application Tips If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration Education This position allows applicants to qualify with education. Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required before a final offer of employment. Use of foreign education for qualifications An accredited organization must evaluate education completed outside of the U.S. to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view more information about this from the Department of Education's website. A copy of the foreign education evaluation (containing the results with course-by-course listing) is required with your application. Additional Information This position is covered under NIST's Alternative Personnel Management System (APMS), a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent. Learn more about the APMS here! We may share your application package with other selecting officials at NIST with opportunities like this one. Additional selections may be made through this vacancy. Click all links in this vacancy announcement to view additional information or instructions. You MUST select at least ONE ELIGIBILITY to be considered for this position. All documents submitted for this announcement must be legible to make qualification or eligibility determinations. A supervisory probationary period may be required. NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities such as: Telework Flexible work schedules Paid parental leave Paid vacation Sick leave Family-friendly leave Childcare subsidy program for qualifying families Back-up child care program Child and elder-care resources On-site childcare center Lactation spaces Wellness programs Fitness center Employee assistance programs