Staff Assistant I, Airport Station

Staff Assistant I, Airport Station

Location: Baltimore Washington Intl Apt (BWI-TRML)

Additional Locations: None

Requisition ID: 68586

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

This job is a member of the Fied Stations Team within the Customer Experience Division. Responsible for performing a wide variety of office duties including:

• Coordinating meeting arrangements
• Typing and filing
• Ensuring telephone coverage and greeting/directing customers
• Handling mail, ordering/distributing office supplies
• Reconciling P-card spending
• Tracking anniversaries/birthdays
• Arranging travel and hotel accommodations

What you'll do

Provides assistance with preparation of management presentations and special projects as required. Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary. Troubleshoots and escalates office technology issues, including telephone and copier machines.

Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc. Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events).

Handles payroll processing in Workbrain for management and support staff. Processes bereavement letters and coordinates local communications and response. Manages employee parking, including permitting and assignments, as required. Assists with timekeeping functions, data entry, data verification, reconciliations and filing. Maintains employee files, as necessary.

Maintains Station meeting plans, including monthly emergency response and accesses/manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc. Updates required manuals and files/maintains all security related items. Acts as backup for various payroll functions and manages records for OSHA, safety, etc. (301's, weekly and annual).

Assists with budget preparation and reconciliation, including monthly closeout of landing fees. Supports auditing activities as required. Tracks and verifies incentive funds earned and liaises with CRE/Facilities and vendors to track local projects, as needed. Leads/directs work with other support staff, as needed and performs other duties as required.

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

High School diploma or GED. Previous office/clerical experience.

Preferred Qualifications- Education & Prior Job Experience

N/A

Skills, Licenses & Certifications

• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• Knowledge of policies, procedures, and corporate structure
• Ability to prioritize work, be detail oriented and meet deadlines
• Ability to perform in a fast-paced environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to grasp concepts and functionality of specific software and programs

What you'll get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: You, your family, and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you'll have access to health, dental, prescription, and vision benefits. We also offer virtual doctor visits, flexible spending accounts, and more.
• Wellness Programs: Our wellness programs provide you with the tools, resources, and support you need to be the best version of yourself.
• 401(k) Program: Available upon hire, with employer contributions available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, cruises, and more.

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20 Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities, and shareholders, helping team members reach their full potential and creating an inclusive work environment. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Estimated Salary: $20 to $28 per hour based on qualifications.