Secretary (OA)

Summary The Secretary position is located within the Office of Research and Development of the Veterans Health Administration Charlie Norwood VA Medical Center in Augusta, GA. The incumbent serves as a principal clerical assistant of the different and varied administrative support functions to enhance the efficiency of the Research and Development Service as a whole. ................This job will close when we have received 100 applications which may be sooner than the closing date. ................ Responsibilities This is a bargaining unit position. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm Compressed/Flexible Schedule: Not available Telework: Not available Duty Location Status: Charlie Norwood VA Medical Center Virtual/Remote: This is NOT a virtual/remote position Position Description/PD#: Secretary (OA)/PD151640 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. Major Duties: Perform a wide variety of administrative and program support functions while utilizing several VA platforms and databases. Public Contact Liaison: provides general clerical public contact support services such as answering the telephone, referring and assisting visitors, providing information about the office, supporting routine functions as well as Principal Investigators and administrative team. Mail, Correspondence, and Reports: processes incoming and outgoing materials such as correspondence, reports, memorandum, and other forms of written communication. Calendars, Meetings, and Travel Schedules; provides general calendar maintenance clerical services such as maintaining calendars, recording minutes, creating appointments, arranging meetings and conference administrative details. Assists with updating standard operating procedures, policies, documents, and packages needed to support the Research and Development Service. Time Keeper Duties: principal timekeeper for time and attendance, incumbent must learn and stay abreast of complex rules and regulations governing time and attendance. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. AND You may qualify based on your experience as described below. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Utilizing VA platforms and databases to perform a wide variety of administrative and program support functions using different skills and abilities including meeting planning, setting up video/conference calls, recording and generation of meeting minutes, data gathering, conference setup and support, travel, timekeeping/leave administration, report generation, memos, spreadsheets, graphs and other presentations. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Clerical Computer Skills Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties. To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp. Education There is no education substitute or requirement for the GS-06 level. Additional Information This job will close when we have received 100 applications which may be sooner than the closing date. Referred candidates will be considered in the following order: 1. FIRST - Facility-wide 2. SECOND - Administration or Staff office posting the vacancy. 3. THIRD - The Department or from any other appropriate source. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. The Fair Chance to Compete for Jobs Act (or the Act) prohibits the Department of Veterans Affairs (VA) from requesting applicant criminal history record information before extending a conditional or tentative offer of employment. In accordance with 5 U.S.C § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Act. Applicants who believe they have been subjected to a violation of the Act, may submit a written complaint within 30 calendar days of the date of the alleged non-compliance to VA at [email protected]. Applicant written complaints should include the following: Administration name: Veterans Health Administration (VHA) Office name, employee name and contact information or contractor who made contact (if known). Date of contact. Details regarding the job opportunity announcement applied to, and copies of any documents or other evidence related to the complaint. Visit Office of the Chief Human Capital Officer (OCHCO) for more information. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.