Government Affairs Staff Assistant

2362 Foothill Drive, Salt Lake City, Utah

Full-time

Posted on January 10, 2024

Contract overview

This is a placement contract between you and the employer. If the employer hires a candidate you submit, you'll be paid the contract amount.

The payments begin when the candidate starts and are disbursed over time. The contract terms are:

Market price: $3,800 USDEst.

Payment schedule: Paid monthly over 10 months

About Chevron

Chevron is an integrated energy and technology company with subsidiaries that conduct businesses under Chevron, Texaco, and Caltex brands.

Size: 10,000+ employees

Industry: Manufacturing, Consumer Goods & Services

Job Summary

Chevron is accepting online applications for the position of Government Affairs Staff Assistant. The primary focus of this position is to provide day-to-day administrative support to the Government Affairs Operations Manager on all administrative services. The Staff Assistant will also provide administrative support for other GA team members as needed.

Responsibilities

Event/meeting planning coordination including: scheduling, organizing meeting logistics, scribing, disseminating meeting minutes, and preparing agendas.
Preparing presentations and drafting both internal and external correspondence.
Researching, compiling, and editing information for reports and making recommendations. Preparing drafts from notes.
Setting up and maintaining distribution lists.
Coordinating conference calls/video tele-conferences.
Entering data into various Chevron Databases for reporting protocols and archiving.
Independently completing projects by gathering, organizing, and summarizing information and preparing documents from general instructions.
Researching and recommending changes to existing systems and procedures.
Assisting other Operations and GA team members as necessary.
Coordinating international and domestic travel plans and meeting activities.
Ordering and organizing supplies, maintaining inventory, and compiling receipts for various charges.
Maintaining reception area, conference rooms, kitchens, and pantries in an operating manner consistent with CVX brand, safety, and maintenance standards.
Working with Operations Manager, Building Management, and Engineering staff regarding maintenance, custodial, health and safety concerns related to reception and offices to ensure issues are addressed.
Maintaining Gov’t Affairs Event Calendar and WDC Visitor Calendars.
Assisting Operations Manager with: administrative support for team and visitors, coordinating and executing special events and/or meetings, and submitting office and kitchen supply requests with vendors and file/reconcile PCard Statements.
Working with IT Coordinator to ensure all IT equipment is properly maintained.
Coordinating with Operations Manager for on-and-off boarding for employees.
Overtime may be required.

Required Qualifications

Minimum of 2-5 years work experience.
High School Diploma or Equivalent.
Strong Computer Skills: Intermediate to advanced knowledge in Word, Excel, PowerPoint, and Outlook/Calendar and general knowledge in databases.
Demonstrated superior problem-solving and critical thinking skills with strong attention to detail and excellence in the execution of administrative duties.
Demonstrated ability to understand and satisfy customer needs and expectations.

Excellent administrative skills: Demonstrated capability to maintain complex calendars and logistics; prepare manager(s) for meetings and other events; organize business conferences and meetings; handle activities with high confidentiality.

Communicates in a clear, concise, and effective manner with internal and external customers.

Demonstrated ability to set priorities and meet deadlines.

Empowers and energizes others by simplifying complexity, clarifying what needs to be done; and holding self and others accountable and recognizing contributions.

Strong organizational skills and balance multiple assignments.

Excellent listening, written, and verbal skills, including strong proofreading skills.

Preferred Qualifications

Bachelor's degree.

Relocation and Visa Considerations

Relocation Options: Relocation will not be considered.

International Considerations: Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Equal Opportunity

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information, or other status protected by law or regulation. We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [email protected].