Program Assistant I - Pueblo

DEPARTMENT INFORMATION: This position is only open to Colorado state residents. This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins). New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. ABOUT CDOT Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package! CDOT FOR ALL CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-servi ce? The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. DESCRIPTION OF JOB: About the Work Unit The program administers and manages projects within the Program's geographical boundaries and certain Region 2 highway corridors while ensuring compliance with Federal and State rules and regulations. They also monitor, oversee, and supervise all aspects of highway construction contracts between CDOT and contractors to ensure conformance with the contract plans and specifications. Ultimately, the Program is responsible for providing the multimodal transportation for Colorado that most effectively moves people, goods, and information safely. About the Position This position provides high level professional support and administrative technical assistance to the Program Engineer. A high level of professionalism, confidentiality, and service orientation is required. Your duties and responsibilities will include, but are not limited to, the following: PROGRAM ASSISTANCE, SCHEDULING & SUPPORT Expedite requests from or for the Program Engineer by understanding the Department's and Region 2 goals and priorities. Consult with subject matter experts, research, and compile information for the Program Engineer s review. Alert the Program Engineer of potential problems and developing situations. Receive and approve requests for appointments, speaking engagements and conferences based on knowledge of the Program Engineer priorities. Sometimes depending on subject matter of these requests, may still need to be run past the Program Engineer. Commits the Program Engineer to course of action by arranging meetings for routine matters as well as weekly, monthly, and annual meetings. Ensures all necessary materials and files are available for meetings. Gather agenda items and take meeting notes/summaries for meetings such as Project Status meeting, staff meetings, etc. Analyzes reports, information, and data to provide briefings to Program Engineer. Edit, manage, ensure the quality of, and maintain the data within administrative tables. Coordinates items such as regional or statewide events, meetings, assignments/fire drills from HQ, etc., with other Region 2 offices, CDOT divisions / offices, FHWA, and others. Sends information on behalf of the Program Engineer by transmitting decisions, signature Items and other documents Acts as timekeeper for CDOT employees assigned to the Program. Initiates Personnel Change Requests (PCRs) in SAP by being both Programs' "Manager Self-Service Proxy". Ensures all required New Hire, Transfer, Promotion/Demotion, etc., paperwork is completed and submitted to appropriate office. Maintain personnel files accurately and with confidentiality. Create Shopping Carts and review employee expense reports for accuracy. Coordinate with Human Resources to utilize OnBase and other tools to comply with CDOT record keeping policies as related to administrative paperwork. MANAGE ENGINEERING PROGRAM OFFICES Assist workflow of office by reviewing incoming correspondence and deciding what course of action should be taken. Includes delegating assignments to