Administrative and Special Events Coordinator

Administrative and Special Events Coordinator

Clark Retirement Community is seeking a highly organized and detail-oriented individual for the position of Administrative and Special Events Coordinator. As the Administrative and Special Events Coordinator, you will play a vital role in supporting the administrative functions of our community while also coordinating and executing various special events.

Responsibilities:

• Provide administrative support to the management team, including scheduling appointments, managing calendars, and coordinating meetings
• Assist with the preparation of reports, presentations, and other documents as required
• Maintain and update resident records and files
• Manage and prioritize incoming communications, including phone calls, emails, and mail
• Coordinate and plan special events, including fundraisers, community outreach programs, and social gatherings
• Collaborate with internal departments to ensure successful execution of events
• Handle logistics, such as venue selection, catering, and audiovisual setup
• Create and distribute promotional materials for events
• Manage event budgets and track expenses
• Coordinate with vendors and suppliers to ensure timely delivery of goods and services
• Assist in the recruitment and training of event volunteers
• Ensure compliance with all relevant regulations and policies

Requirements:

• Previous experience in an administrative or event coordination role
• Exceptional organizational and time management skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• Ability to multitask and prioritize tasks effectively
• Customer service-oriented mindset
• Ability to work independently and as part of a team
• Flexibility to work evenings and weekends as required for events

If you are a highly motivated individual with a passion for organization and event coordination, we want to hear from you. Apply now to join our dedicated team at Clark Retirement Community!

Note: Please submit your application through our website. Only qualified candidates will be contacted.