Business & Financial Coordinator (Hybrid) - 1026841-6689

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12226242 Business & Financial Coordinator (Hybrid) Business & Financial Coordinator Job Summary This position reports to and functions under the general administrative supervision of the Assistant Controller of University Accounting Services (UAS) which is a part of University Accounting and Financial Reporting (UAFR) within the Office of the Vice President, Chief Financial Officer, and Comptroller. The Business & Financial Coordinator assists the Assistant Controller in the proper application of fund accounting within a university environment. This includes (but is not limited to) responsibilities such as: establishment and administration of procedures for university accounting processes; providing technical and administrative support of advanced accounting functions related to state funds, institutional cost recovery funds, educational administrative allowance funds, self-supporting funds, miscellaneous income funds, and account codes; supervising two full-time accounting staff; providing oversight to ensure compliance with various university, state, and federal policies and guidelines; completion of various monthly, quarterly, and annual reports and audit schedules; providing quality customer service/support to units at all university locations; participating in and leading various special accounting projects; providing support related to the operation of Banner Finance and related systems; and perform various other complex university accounting tasks as assigned. Ability to work under pressure is required at times to help ensure operational needs are met. This position may be eligible for a hybrid or remote work arrangement, depending on unit operational needs. Duties And Responsibilities Responsible for serving as the subject matter expert for UAFR\'s duties related to state fund accounting. This includes management of all accounting, state compliance, training, reporting, billing, and customer service issues and requires a strong working knowledge of how to maneuver within the university\'s State Clearing System (which is used submit state appropriation vouchers to the State of Illinois Comptroller\'s Office) as well as the State Accounting Control System (SACS). This also requires the ability to design and run financial queries using database applications such as Microsoft Access (as well as in Banner) to fulfill various analytical review, reconciliation, and reporting requirements. Responsible for serving as the subject matter expert for UAFR\'s duties related to institutional fund accounting (e.g., indirect cost recovery funds, educational and administrative allowance funds, etc.). This includes management of all accounting, compliance, training, reporting, and customer service issues. This also requires the ability to design and run financial queries using database applications such as Microsoft Access (as well as in Banner) to fulfill various analytical review, reconciliation, and reporting requirements. Responsible for serving as the subject matter expert for UAFR\'s duties related to Banner account codes. This includes management of various accounting, state compliance, training, reporting, and customer service issues related to Banner account codes. This also requires the ability to design and run financial queries using database applications such as Microsoft Access (as well as in Banner) to fulfill various analytical review, reconciliation, and reporting requirements. Responsible for the supervision of two UAFR staff members who perform a wide variety of tasks related to state fund accounting, accrual/deferral cutoff reviews, and other various accounting tasks as assigned. This would include the administration of all personnel issues, such as serving on search committees during the hi ing process, employee onboarding, employee training, reviewing and approving staff member\'s work product, holding regular status meetings, assigning tasks, providing guidance and leadership, completing annual performance appraisal with the employee, reviewing and approving employee leave requests, etc. Compile procedural documentation of accounting processes and accounting theory which can be used by other UAFR staff members (including direct reports) as a reference and training resource. These processes and procedures include functions for which this position is directly responsible, as well as other areas as assigned, and will ensure proper documentation of institutional knowledge for proper task sharing and secession planning. Responsible for the completion of various annual audit schedules which are required to meet the University of Illinois System\'s financial reporting needs. Compile data and supporting documentation to fulfill audit requests from external auditors, both in preparation for and during the annual external financial statement audit. Contribute to the Year-End Fact Sheet process, which is an important part of the university\'s year-end close process to convert cash-basis accounting activities to an accrual basis. This important task helps to ensure the accuracy of the university\'s annual financial report. Provide both formal and informal accounting training