Central Office Assistant

Central Office Assistant

Department: Administrative or School Office

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: Assistant Superintendents, Deputy Superintendent or Designee

Grade/Level: Classified

Amount of Travel Required: Varies

Job Type: Regular

Positions Supervised: None

Work Schedule:
240-day contract. Hours are typically 7:30-4:00 daily with a 30-minute lunch and two 15-minute breaks. However, the daily schedule may vary depending on the needs of the district.

Position Summary

The Central Office Assistant is responsible for supporting central office administrators in maintaining financial records, reports, and other administrative duties to maintain effective teaching and learning in schools.

Essential Functions

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Record and maintain data to produce documents and reports that are related to professional development.
• Assist with all district professional development activities.
• Assist with the maintenance of professional development records.
• Assist with preparations for Professional Development meetings and the coordination of those meetings.
• Assist with administrative and secretarial functions in the central office.
• Distribute district-level assessments.Troubleshoot any issues that arise related to the district-level assessments and the software used to distribute them.
• Maintain accurate records for elementary and secondary budgets.Enter requisitions and gather approval for payment of purchase orders.Run financial reports when requested.Adhere to all policies of the District.
• Report suspected bullying to building principal or designee as required by Arkansas law and district policies.
• Report to the proper authorities any cases of suspected child endangerment, neglect, or abuse.
• Report to and perform other duties as assigned by the Superintendent, Deputy Superintendent, Assistant Superintendents or Designee.

Position Qualifications

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Punctuality - Ability to report to work on time on a day-to-day basis.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of parent, student, and patron needs while following district procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Loyal - The trait of feeling a sense of duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Regular attendance - Exhibiting regular attendance in order to perform duties in a satisfactory manner.
• Reliability - The trait of being dependable and trustworthy.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Responsible - Ability to be held accountable or answerable for one’s conduct.

Skills & Abilities

Education: High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school): Preferred

Experience: No prior experience necessary

Computer Skills: Shall be able to demonstrate an acceptable level of proficiency with computers and programs associated with the position.

Other Requirements:
1. Successful completion of pre-employment background checks.
2. Appropriate personal and professional conduct at all times while around students and other staff members.

PHYSICAL DEMANDS

Physical Demands

• Stand: F
• Walk: F
• Sit: C
• Manually Manipulate: C
• Reach Outward: F
• Reach Above Shoulder: O
• Climb: O
• Crawl: N
• Squat or Kneel: O
• Bend: O
• Grasp: C
• Speak: C

Lift/Carry

• 10 lbs or less: C
• 11-20 lbs: F
• 21-50 lbs: O
• 51-100 lbs: N

Push/Pull

• 12 lbs or less: C
• 13-25 lbs: F
• 26-40 lbs: O
• 41-100 lbs: N

Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth)
• Sense of Sound - Ability to understand normal conversations and to communicate by telephone.

WORK ENVIRONMENT

Most work is performed in an indoor office environment. The sound level ranges from very quiet to moderate depending on the activities being conducted.

The Human Resources Department has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Bryant School District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

It is the policy of the Bryant School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities, or employment practices.