ICW Administrative Assistant

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TITLE: ICW ADMINISTRATIVE ASSISTANT

IMMEDIATE SUPERVISOR: ICW Director

CONTROLLING SUPERVISOR: Chair

QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Working knowledge of computers.
• The ability to use word processing and spreadsheets.
• Must be willing to work some evenings and weekends.
• Ability to monitor budgets both tribal and grant.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Must clear the required Background check

RESPONSIBILITIES:

Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and
• Exercises considerable judgment and discretion in handling requests for appointments and telephone
• Distributes daily internal/external mail and overnight packages; sends and distributes
• Composes, types, and distributes professional correspondence and memoranda, E-mail and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system, files correspondence and other records.
• Meets and greets
• Orders and maintains supplies, coordinates equipment
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists with special projects as assigned.
• Performs other duties as assigned by supervisor.